CENTRE DIRECTOR
CENTRE ADMINISTRATOR
HEAD TEACHER
EFL TEACHER
HEAD OF PASTORAL CARE
SENIOR WELFARE LEADER
HEAD OF SPORTS/ACTIVITIES
ACTIVITY LEADER

Centre Director

The Centre Director’s (CD) key responsibility is the smooth and efficient running of all aspects of the centre. The CD must ensure that communication channels are open between Head Office (HO) and all managers within their centre. The role is a Senior Management position and, as such, the CD is expected to take on and successfully handle a demanding workload which involves implementing, participating and monitoring all aspects of the Ardmore Summer School Programme. The CD is responsible for maintaining an excellent working relationship with all members of staff of the host School/College e.g. the Head, the Bursar, the Lettings Manager and their staff

Key Responsibilities:

Create a strong and clear line of management, implementing effective procedures and working closely with the centre management team to deliver a successful summer programme.
To ensure high levels of student safety and welfare are maintained with particular attention given to individual students, school rules are adhered to and to be responsible for all aspects of student behaviour.
Create an effective and positive staff team. To ensure that all staff are motivated and carry out their role and duties to a high standard.
Chair regular meetings for staff and Foreign Group Leaders.
Ensure that communication is robust by actively seeking feedback and acting on it.
Ensure that information is accurate and clearly displayed (eg staff rota, group arrival/departure times etc).
To manage staff effectively to ensure;

• HO receives accurate and current data on student and staff numbers
• That the teaching and activity programmes are implemented effectively.
• Centre administration and documentation is carried out efficiently.
• Damages, equipment and resources are recorded and monitored throughout the course.
• All serious incidents are dealt with and reported to HO.

To assist and support the Centre management team in residential supervision duties including meal supervision, bedtime supervision and additional welfare duties on a rota basis.
To represent Ardmore Language Schools positively and with confidence in all conversations with students, Foreign Group Leaders, staff and the host Centre staff.
To control and record the petty cash budget within the Centre and make sure HO is updated weekly.
To teach, when necessary, but only in an extreme emergency e.g. multiple teacher absence through sickness (applies to qualified staff only).
To set up, close the Centre and submit an end of Centre report in accordance with Ardmore Language School procedures.
To ensure that Ardmore Language School Health & Safety policies are implemented and adhered to at all times.

Working Week:

The CD will work 16 sessions (48 hours), based on a 21 session week (1 session = 3 hours).
The CD reports directly to the Operations Manager (based in HO)

Renumeration:

Remuneration is dependent on the size of the centre and the experience held by the applicant. Please see Salary Table for full details.

**On completing an application form, you will be required to declare any criminal convictions, cautions, reprimands and final warnings, and any subsequent information that will affect your suitability for the role. Successful applicants will be subject to a CRB Enhanced Disclosure.

Successful applicants will be required to attend a Management Training weekend prior to taking up their position.

Top

Centre Administrator

The Centre Administrator’s (CA) key responsibility is the smooth and efficient running of all the administrative aspects of the centre. The CA must ensure that communication channels are open between Head Office (HO) and all managers within their centre. The CA reports to the Centre Director (CD) to ensure the smooth day-to-day running of the academic and recreational programme. The CA is responsible for maintaining an excellent working relationship with all members of staff of the host School/College eg the Head, the Bursar, the Lettings Manager and their staff.

Key Responsibilities:

To ensure high levels of student safety and welfare are maintained and school rules are adhered to.
To set up the Ardmore office in the host centre.
To make sure that the answering machine is set up with a clear message and switched on as and when the Ardmore office is not manned.
To check the First Aid boxes on a weekly basis.
Responsibility for the general welfare of the students.
To keep accurate daily headcounts for submission to HO on a daily basis to include class registers, fire drill records, fire lists, absenteeism records.
Responsibility for the Accident Report Book.
Responsibility for the Complaints Book.
To collect in weekly staff timesheets for submission to HO.
To assist the Head of Pastoral Care (HPC) with liaison with cleaning staff regarding the arrival and departure of students.
To assist the HPC with bed linen changes & the laundry system.
To liaise daily with HO regarding student transfers.
To liaise with local taxi and coach companies.

Working Week:

The CA will work 16 sessions (48 hours) based on a 21 session week (1 session = 3hours).
The CA reports directly to the Centre Director (CD) & Operations Manager (based in HO).

Renumeration:

Remuneration is dependent on the size of the centre and the experience held by the applicant. Please see Salary Table for full details.

**On completing an application form, you will be required to declare any criminal convictions, cautions, reprimands and final warnings, and any subsequent information that will affect your suitability for the role. Successful applicants will be subject to a CRB Enhanced Disclosure.

Successful applicants will be required to attend a Management Training weekend prior to taking up their position.

Top

Head Teacher

The Head Teacher’s (HT) key responsibility is the implementation, smooth running, administration and, ultimately, successful delivery of all aspects of the Summer School Academic Programme. The role is a Senior Management position and, as such, the HT is expected to fulfil a demanding workload.

Key Responsibilities:

Implementation and overall management of the academic programme, ensuring it is run to the highest standard to deliver student satisfaction.
To manage the teaching staff to create a positive, enthusiastic team to deliver a high quality programme.
To observe and appraise all teaching staff, providing support and guidance on all aspects of lesson preparation and delivery.
To liaise closely with the Director of Studies and Assistant Director of Studies.
To source materials for the excursion lesson and help teachers in planning this lesson.
To obtain student feedback via a questionnaire and disseminate information to teachers.
To run a weekly Planning Workshop for all teachers.
To teach when required e.g. staff sickness.
To ensure that all lessons start and end on time.
To check class registers on a daily basis to ensure against student absenteeism.
To ensure that all EFL Teachers use the lesson prior to an excursion to prepare and inform the students in their class about their forthcoming excursion.
To ensure that every student benefits from their lessons.
To ensure that student questionnaires are completed as part of the lesson timetable and handed back to the EFL Teacher.
To ensure that every student receives a final Certificate.
To organise and oversee the delivery of Trinity exams (if applicable at centre).
To lead the Induction Day for EFL Teachers.
To organise and manage the placement and exit testing of students, academic time-tabling, course planning, student questionnaire analysis and student certificate delivery.
To organise Group Leader sessions (up to 3hrs per week) to provide information and guidance on teaching practices, update on student progress and assist in any problem solving sessions.
To liaise with Head Office (HO) on maintaining academic staffing levels, including staff payroll details and rota.
To liaise with the Head of Sports/Activities (HSA) to ensure that the activities programme and academic programme are integrated successfully.
To represent Ardmore Language Schools positively and with confidence in all conversations with students, Foreign Group Leaders (FGL), staff and the host Centre staff.
To assist the Centre Director to set up and close the centre.
To help ensure that Ardmore Language School’s Health & Safety policies are implemented and adhered to at all times.
To address any issues/complaints made by FGL or students regarding any aspect of the English lessons.
To address any issues/complaints made by the EFL Teachers eg student misbehaviour, absenteeism.
To ensure, with the support of FGL’s and the CD, that all students attend lessons.

*In the absence of Diploma qualification (DELTA) or similar qualifications; experience in the field of academic management will be reviewed and considered.

Working Week:

The HT will work 16 sessions (48 hours) based on a 21 session week (1 session = 3 hours).
The HT reports directly to the Centre Director and Operations Manager (based in HO).

Renumeration:

Remuneration is dependent on the size of the centre and the experience held by the applicant. Please see Salary Table for full details.

**On completing an application form, you will be required to declare any criminal convictions, cautions, reprimands and final warnings, and any subsequent information that will affect your suitability for the role. Successful applicants will be subject to a CRB Enhanced Disclosure

Successful applicants will be required to attend a Management Training weekend prior to taking up their position.

Top

EFL Teacher

The EFL Teacher’s key responsibility is the preparation, co-ordination and teaching of English as part of the academic programme. All EFL Teachers report directly to the Head Teacher (HT) and work with them closely to assist in the student testing, timetabling, progress monitoring and administration of EFL classes. For many students, this may be their first visit to England. It is of particular importance that all students enjoy their classroom experience so that they return home even more enthusiastic and committed to learning English.

Key Responsibilities:

To teach English to a high standard following the syllabus from Ardmore Language Schools’ workbooks and academic programme.
To assist the HT in the testing of students and final assessments.
To maintain excellent class administration including lesson preparation, class registration and monitoring student progress.
To maintain proper levels of classroom behaviour, safety and welfare when on duty.
To complete individual student Progress Reports and issue final Certificates to students.
To carry out residential duties and supervise on excursions (when necessary, on a rota basis).
To ensure that, in the lesson prior to an excursion, students are prepared and informed about their forthcoming excursion (e.g. class discussion, handouts etc).
To advise the Head Teacher of any student who is misbehaving in class, absent from lessons; or any student welfare concerns (e.g. bullying, students who are withdrawn, not joining in) with particular attention to individual students.
To make lessons stimulating and enjoyable with particular emphasis on the practical use of the English language (e.g. speaking and listening skills).
To be willing to share best practice with colleagues.